Outlook search is not finding all items. Overall, Outlook is a great software that is suitable for business people for management of emails. But, despite being very useful, you might encounter some problems while using Outlook for Mac. A very common problem in Outlook for Mac is its search problems. When you do a search, not all of the matches show up in the search, but if you navigate within the online archive you find other messages that match your search term(s). When you search on Windows Outlook, you get all of the hits. I don't know if you ever got this resolved but it happened to me. My helpdesk person couldn't figure it out even after reloading my massive email account. Anyway - when you start to search in Outlook for Mac a panel of search options pops up. Make sure to click 'current folder' (all the way on the left) - and voila the search worked again. In Tasks: You can search in Current Folder, All Tasks, or All Items. In Notes: You can search in Current Folder, All Notes, or All Items. When you are finished looking at the search results, on the Search tab, click Close Search. When you search in Outlook 2016 for Mac or Outlook for Mac 2011 on Mac OS X, be aware of the following: Mac OS includes Spotlight Search. Mac OS controls the indexing of the hard disk for Spotlight Search. Both versions of Outlook for Mac rely on Spotlight Search to provide search results for Outlook data.
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